You may believe that organizing may take more time then it is worth. Chances are that if you have neglected the organization of your department, office, or business for some time you are going to have lots of work to do. However, once you have completed this reorganization structure you will become more efficient and possibly earn more money.
Stress comes from chaos. In the workplace or business environment you don’t have time to be running around and searching for paperwork, phone numbers and lists. The more time you spend looking for items the less likely you can spend time on doing those things that will make you money.
In addition, if your workplace or business is chaotic there is a good chance that you won’t have the ability to adjust your overall processes to increase efficiency. For example, if you don’t have a good process for your employees to follow then there will be misfiled, lost, items left in wasted spaces, and lost time everywhere. If you really wanted to build your business by adjusting your processes you won’t know where to start.
Each of the following tips should be followed in a chronological order so as to maximize the efficiency and time factor. Bouncing around will likely lead you to further chaos as your company try to grow. Efficiency is key in a highly competitive business environment.
1.) Have a Strategy: Before you jump into organizing your business you are going to have to know what you want to accomplish and where you want to go. Make sure that you have a long-term business strategy first so that your organizations efforts will be designed around help you achieve these objectives. Once you know where you want to go then you must determine what you need to organize and in what order. The best plan typically includes a timetable and organizes those items that are most critical or a hub of information within the business.
2.) Start Organizing: Move through and organize the areas that are most critical. Make sure there is enough time being spent on these activities to minimize the overall cost and effort associated with them. Small business owners might consider devoting Saturday’s to this event until the tasks are completed. The faster you get your organizations efforts done the less cost and burden you incur.
3.) Maintaining the Organizations: If you don’t show your employees how to use the new filing methods, computer data storage system, etc. there is a good chance they will revert to what they know. Show them how to use the system and make sure they are following it. Their adherence to your new directives will determine the programs success.
4.) Adjust as Necessary: No process and organization effort is perfect the first time you use it. Therefore it makes sense to watch how it works, ensure that it is efficient and it saves you both time and money. It may be necessary to listen to your workers concerns and adjust your organization strategy based upon their experiences.