Your manager has just sent you an e-mail saying you have a company meeting in a week’s time. This should give you plenty of time to prepare for the upcoming meeting. Here’s how to prepare to participate effectively during a company meeting.
How to Participate Effectively During a Company Meeting: Be on time
The first thing you need to do is show up for the meeting on time. If the meeting is scheduled for 9:30am, make sure you get there a few minutes early, so that you can gather your thoughts and avoid rushing in at the last minute and interrupting the meeting when it has already started. It is bad manners to turn up to a company meeting late. If it is unavoidable, let your manager or a colleague know in advance so that they will not be waiting for your arrival before beginning the meeting.
How to Participate Effectively During a Company Meeting: Act in a dignified, professional manner
Even if you are very well acquainted with your manager and colleagues, you must still speak and act in a dignified and respectful manner during the meeting. Do not speak in an over familiar way and make light of the company meeting or its purpose for being called. Name calling, profanity and any other inappropriate behaviour does not belong in the company meeting. If an issue is dear to your heart bring it up, but watch what you say. An unprofessional attitude can come back to haunt you when you least expect it.
How to Participate Effectively During a Company Meeting: Come prepared to participate
A meeting is not a passive pursuit where you sit down in a room and listen as your manager or colleagues bring up each agenda. It is an opportunity to actively participate in the discussion. So be prepared to join in, rather than daydream about what you will be having for dinner that evening.
How to Participate Effectively During a Company Meeting: Do not take over
Company meetings are called so that everyone in attendance can have the opportunity to take part. It is not intended for one person to dominate the meeting in a lengthy discussion about some company policy that they disagree with. If you have a valid point to make, by all means bring it up. But do not spend a lot of time on the matter. Remember that there are others who may also wish to make a contribution to the meeting. They will not be able to do so if you take over the discussion.
A company meeting is an opportunity to share ideas and to discuss any issues or problems that come up within the workplace. Be prepared for the company meeting and make it a point to participate. This is not the time to trade insults with your manager or colleagues.