Online business meetings (also called “virtual meetings”) are the latest craze in both small and big business. Rather than gathering everyone in the same impersonal conference room, you can connect with employees, board members, vendors and other VIPs through the internet. But are online business meetings the best option for small business owners?
Taking the “Meet” Out of “Meeting”
Online business meetings might be convenient, but they are also often unnecessary for small business owners, particularly if none of your employees travel. Why not get everyone together in the same room if it is logistically possible?
Unfortunately, online business meetings can often foster hostility and resentment where none would otherwise be found. When typing comments on a keyboard or relating information over a web cam, the message can easily get garbled and be misunderstood.
In-person meetings are still considered preferable over virtual meetings in many contexts, according to AllconferenceServices.com. Individuals in an online business meeting are unable to play off one another’s reactions as effectively and the mood can often sour if not used appropriately.
There is a lot of discussion among small business owners about the security of online business meetings and Internet correspondence in general. You might not be contracted by the federal government for top-secret R&D, but you still have trade secrets and confidentiality issues.
With virtual meetings, anything said or passed around is potentially subject to a leak. If you are going to conduct online business meetings, make sure you are using a secure connection with firewall and anti-spyware capabilities.
Teaching Takes Time
While online business meetings might be a snap for young, technologically-inclined professionals, some of your employees might not be so comfortable. The software required for virtual meetings takes time to learn, especially when users are not familiar with web-based applications.
Many small business owners are introducing online business meetings slowly, giving older and less-acclimated employees a chance to catch up. In combining virtual meetings with in-person get-togethers, you might find a comfortable balance.
One of the problems with in-person meetings is the issue of scheduling, which is often a problem for small business owners. With so many things on your plate, it might be difficult to assemble all interested parties in the same room, at the same time.
Virtual meetings give you a chance to work with everyone without having to worry about scheduling conflicts. Employees and other individuals can tap in to online business meetings regardless of where they are, as long as they have access to an Internet connection.
Bringing People Together
Even small businesses often have locations on opposite ends of the globe. If your employees or partners live and work in another city, online business meetings bridge the gap and will actually save you money. Nobody has to jump on a plane just to discuss a new advertising initiative.
This also works well for small business owners and employees who travel. If your sales personnel spend most of the year hopping from one city to the next, it can be difficult to pin down a good time for in-person meetings. The virtual meeting system eliminates that concern.
Online business meetings work wonders for some small business owners, and are simply a hindrance to others. Before you decide either way, give a few virtual meeting software programs a trial run to see how they merge with your current business model. If they enhance your meetings and make life easier, you’ll have your answer.
Online Business Meetings, AllconferenceServices.com