There are 100’s of things to do each day in your business. The more time you spend on things that aren’t critical to your business the less time you have to actually earn money. As paper piles up around your desk, you neglect to return phone calls and forget to pay your bills your operations slow down. How your support functions work affect your overall ability to keep the operations going.
Whether you are working on human resource management, sales, on a project, scheduling of employees, informational management, recruiting new employees, booking hotels, conducting billing or managing information, you don’t have the time to take away from your central business functions. The more time you take away from these central business functions the less money you make.
Tip 1.) Spending too much time on support functions will take away from your money producing tasks.
Many business owners and managers are good at the function that makes them or the company money (i.e. making widgets) but aren’t so good with the business side of things. In other words, they know the product or service they are building/selling but have no idea on how to keep the organization running smoothly.
Without a smooth running business you are not running at your maximum capacity. Inefficiencies begin to develop and neglected support tasks begin to hurt your operations. For example, if you don’t bill your customers you won’t make money and if you don’t recruit the right people you will not have replacement workers when people leave. Any or all of these things can stop your operations.
Tip 2.) Efficiency in your support functions will increase your profits and reduce your head aches.
In these cases where you don’t have the skill or the time to do these tasks effectively you might consider one of two options. You may hire someone who can do these tasks for you or you may get help utilizing appropriate software applications. If you are going to hire a new employee you must remember that people with skills don’t come cheap and you lose a certain amount of management control. 55K a year in wages, benefits and insurance isn’t likely going to sit well if you can do the work yourself.
Tip 3.) If you don’t have the time or skill to run your support functions you might consider getting some help.
Computers are an amazing piece of machinery. With the proper applications it can do a whole host of things for you with less than a third of the time. For example, if you are setting up your schedule, running your human resource functions and making sales by hand you are wasting great amounts of time. With the proper software you can do these tasks quickly and with more assurance that you are doing them right.
Tip 4.) Software is a good alternative to hiring another person.